Executive Assistant

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

• 2 years of experience in a similar role reporting to a direct executive of a company
• Familiarity with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email, and messaging communication skills
• Excellent time management and organizational skills
• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

Offshoring the role of an Executive Assistant represents a strategic approach to streamlining administrative and support functions within organizations. This practice is crucial for several compelling reasons:

• Access to Great Executive Assistant

Offshore Executive Assistants may possess a range of administrative and executive support skills, offering expertise that complements the needs of top-level executives.

• Cost Saving

Offshoring your executive assistant roles here in the Philippines can significantly reduce your operational costs. You eliminate the expenses of hiring and training an in-house executive Assistant and the need for office space and equipment.

• Business Success

By outsourcing administrative responsibilities, executives and in-house teams can dedicate more time and resources to critical business strategies and decision-making.

• Enhanced Technology

Offshore providers are often well-equipped with advanced communication and collaboration tools, ensuring that remote support is seamless and efficient, even for high-level executives.